Under the overall supervision of Project Manager, the Project Management Support Officer will be responsible for the following tasks:

• Project implementation
• Financial and procurement management
• Project monitoring and reporting
• Stakeholder management, coordination and liaison
• Knowledge management and innovation
• Operational and Logistical Support

1. Project Implementation

• Support Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FR&R) are adhered to for efficient project implementation and progress.
• Monitor project financials and advise the Project Manager accordingly.
• Track expenditure and take relevant action when required to revise budgets (realignment and amendment).
• Managing information flows and overseeing change controls, risk registers and issue management; document and feedback lessons learned and best practices.
• Provide overall coordination and financial management of the project activity. Ensure that the budget provided by the partners are reviewed and finalized before the activity is implemented.
• Identify operational, administrative, financial and other bottlenecks that may impede project delivery, recommend solutions and take appropriate remedial action in consultation with the Project Manager.
• Assist the Project Manager in monitoring of the project quality indicators and undertaking monthly assurance tasks on behalf of the Project Manager.
• Supervise each UNOPS Admin Assistant for finance, budgeting and organizing the events. This will include developing standardized systems, procedures and formats that can be used by each Admin Assistant to organize the logistics and reporting (i.e. invitations, venue, registrations, transport, accommodation, meals, evaluations, finance reports and records etc. as needed).

2. Financial and Procurement Management

• Maintain all supporting project financial documents for audit and review processes.
• Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
• Process direct payments and advance requests and prepare project budget revisions.
• Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Contribute to reporting obligations defined in the Legal Agreement(s).
• Take part in bid evaluations, if appointed to the evaluation team; coordinate vendor communications, meetings, and reports as necessary.

3. Project monitoring and reporting

• Maintain records of project files and other supporting documents.
• Establish and maintain a consolidated performance monitoring system for operational support activities.
• Ensure data is regularly inputted and updated, is accurate, and the information can be used to facilitate monitoring and evaluation of project operations.
• Attend deliveries, check project sites, conduct monitoring visits, facilitate communication activities within the project (with regular duty trips to various cities within Ukraine).

4. Stakeholder management, coordination and liaison

• Organize project and stakeholder meetings in coordination with the Project Manager as and when necessary, and maintain records of these meetings.
• Coordinate stakeholders engagement and communication while ensuring that the stakeholders are aware of… [truncated] | REQUIREMENTS:
  Competencies

  Competencies Competencies

  Treats all individuals with respect; responds sensitively to differences and enc…

  Treats all individuals with respect; responds sensitively to differences and enc…

  Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

  Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

  Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

  Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

  Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

  Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

  Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

   

  Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role… [truncated] | COMPETENCIES: Education/Experience/Language requirements Education/Experience/Language requirements Education/Experience/Language requirements Education: A Bachelor’s Degree in Business Administration, Pro… Education: A Bachelor’s Degree in Business Administration, Pro…   Education:   A Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations or other relevant discipline is required. Experience: A minimum of two (2) years of relevant experience in administrative and project/ programme management support services is required. Experience in resource mobilization/management is an asset. Experience working in financial reporting, operational transactions, budget preparation will be an added advantage; Experience and demonstrated skills in generating and compiling high quality reports is an added advantage. Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset. Experience and proven knowledge of UNOPS/UN rules and regulations in HR Management, Procurement, Finance and Administration is an asset. Language Requirements: Fluency in English and Ukrainian (read, write and speak) is required. Certification: PRINCE2® Foundation (or equivalent) is an added advantage.     Education:   A Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations or other relevant discipline is required. Experience: A minimum of two (2) years of relevant experience in administrative and project/ programme management support services is required. Experience in resource mobilization/management is an asset. Experience working in financial reporting, operational transactions, budget preparation will be an added advantage; Experience and demonstrated skills in generating and compiling high quality reports is an added advantage. Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset. Experience and proven knowledge of UNOPS/UN rules and regulations in HR Management, Procurement, Finance and Administration is an asset. Language Requirements: Fluency in English and Ukrainian (read, write and speak) is required. Certification: PRINCE2® Foundation (or equivalent) is an added advantage.   Education:   Education: Education: Education: A Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations or other relevant discipline is required. A Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations or other relevant discipline is required. A Bachelor’s Degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations or other relevant discipline is required. Experience: A minimum of two (2) years of relevant experience in administrative and project/ programme management support services is… [truncated] | CONTRACT: Contract type, level and duration Contract type, level and duration Contract type, level and duration Contract type: Local ICA Contract level: ICA Specialist 8 Contract duratio… Contract type: Local ICA Contract level: ICA Specialist 8 Contract duratio…   Contract type: Local ICA Contract level: ICA Specialist 8 Contract duration: open-ended, subject to satisfactory performance and availability of funds. For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.   Contract type: Local ICA Contract level: ICA Specialist 8 Contract duration: open-ended, subject to satisfactory performance and availability of funds. For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit. Contract type: Local ICA Contract level: ICA Specialist 8 Contract duration: open-ended, subject to satisfactory performance and availability of funds. Contract type:Contract type: Local ICA Contract level: Contract level: ICA Specialist 8 Contract duration:Contract duration: open-ended, subject to satisfactory performance and availability of funds. For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspxhttps://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit. This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit. This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit. This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.