With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

International Assignment (WVI – Paid via GCLA) Fixed Term (Fixed Term)

Job Description:

Job Purpose

As a Grant Finance Manager in a response, you will ensure grant budgets are appropriate, that grant financial reports are accurate and timely and that Response complies with donor requirements; assist with overall program budgeting and ensure operational plan is funded.

Major Responsibilities

Grants / Projects Financial Management and Reporting

• Ensure that all grants/projects reports are discussed with the project team and passed to donors and support offices within the required time schedules. Respond to respective queries in relation to these reports from donors, support offices and internal WVS management.

• Co-ordinate and review grants/project budget development (proposal, grant and match).

• Review and analyse grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.

• Explore ways to reduce overhead costs on grants to ensure WV’s competitiveness without comprising ministry quality

• Correspond with WV SOs, donors and the Response management regarding project income, expenditure and reporting. Ensure that project income is sufficiently committed on PBAS at all times including the approval of carry forwards.

• Be a key player in the issues of grants / projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements.

• Occasionally visit project field sites to ensure financial controls and procedures are in place.

• Ensure that various donor regulations are complied with in all grant transactions and processes; keep the Finance Director informed on all major compliance issues/challenges while taking the necessary corrective steps.

• Play an active role in training and mentoring grant finance staff on matters related to grant management.

• Develop and maintain good networks with the SO IPGs, Global Grants Unit and Regional GAM

• Play an active role in training and mentoring grant finance staff on matters related to grant management.

• Participate in grants start up workshop in collaboration with the GAM team.

• Create an environment of experience sharing and promote best practices within the response office

Risk Management: Office in compliance with WVI policies, donors’ regulations and reduced grants risk exposure.

• Ensure that all payments are reviewed and are in compliance with WV requirement and donor requirements before booking of the expenditures in our accounting system and before payment processing

• Make sure to do a refresher to all the finance team on the finance manuals main policies and donors rules and regulations and keep on updating the team on the changes happening in the COA our processes

• Coordinate with Program Managers to assure follow up actions and implementation of audit recommendations and addressing common audit findings.

• Participate in grants audit preparation to provide required information and address disallowed costs

• Ensure the review of the risk assessment as part of grants approval protocol in light of mitigating risk

• Provide advice on interpretation of award terms and ensure that grants implementations are within the requirements and ensure donor financial compliance.

• Assist Finance Director in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations

• Ensure proper implementation of the LDRs database system and Costs Allocation Policy.

• Assist in the preparation to grants closeouts plan to ensure compliance with award requirements

• Ensure NO Cost recovery threshold is attained in all Grants submissions and engage in negotiations accordingly.

• Ensure being 100% BPS compliant

Team Management: Staff capacity built for effective grants implementation.

• Provide leadership in maintaining positive, constructive and supportive communication with team members
• Lead and participate in the recruitment, selection and development of grants finance staff.
• Effectively manage the performance of direct reports, ensuring performance agreements, regular performance reviews, and annual appraisal are done. Ensure optimization of subordinates’ potentials through coaching, on-the-job training, and capacity building.
• Address performance or behavioral issues when they arise.
• Create an environment of experience sharing and promote best practices within the region

Safety and Security responsibilities

• Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented.
• Responsible of own and staff security and actively contribute to a positive security culture.
• Ensure being 100% BPS compliant

Perform other duties

• Report any child and adult safeguarding incident as well as any fraudulent act as per the established procedures
• Attend and participate in capacity building events locally and internationally as required.
• Attend and participate in WVL’s spiritual nurture events and other organizational events.
• Perform other relevant tasks as assigned.

Required Professional Experience

• Must have at least a Bachelor or Master’s degree in relevant field.

• At least 5 years of practical experience in humanitarian related work.

• Excellent English written and verbal communication skills.

• Demonstrated leadership, people management, coaching, mentoring, and team building skills.

• Strong problem identification, analytical and solving skills.

• Strong competency in proposal & report writing, monitoring and budgeting skills.

• Experience working with communities and local governments, INGOs, donors and other key internal and external stakeholders.

• Demonstrated ability to meet strict deadlines and work independently and cooperatively with team members in a cross-cultural environment.

• Demonstrates cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina. Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.

• Ability to live and work in difficult remote areas and travel extensively.

• Ability to maintain performance despite intense workload and work pace.

• Committed to World Vision Core Values and Mission Statement.

• Knowledge of and adherence to the Red Cross and NGO Code of Conduct.

Preferred Knowledge and Qualifications

• Financial and program management skills.

• Computer skills.

• Working knowledge of programs/projects cycle management.

• Ability to maintain effective working relationships with all staff and other key partners.

• Good planning and organizational skills.

• Human Resource skills.

• Hostile Environment Awareness Training (HEAT) or equivalent security training certificate.

Travel and/or Work Environment Requirements

• Ability to travel domestically and internationally as required.

Physical Requirements

• Able to work under pressure.

• Work hours are often in excess of 12 hours per day during difficult periods of the response.

• Responses are often mounted in insecure or natural disaster-prone contexts, which may disrupt normal work patterns and generate staff safety issues.

• Work and housing environments may at times be well below normal standards in terms of facilities, equipment, food availability and hygiene.

Language Requirements

Effective written and verbal communication in English. Other UN languages such as French, Arabic, Spanish, Portuguese, preferred.

Applicant Types Accepted:

Local and International Applicants (IA”s) Accepted