Travel and Events Unit

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Description

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Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

Duties and Responsibilities

• The development of template forms for easy storage of standard information and keeping databases up to date.   
• Interfacing with current technology to recommend better solutions for Travel and Events challenges in the office. 
• Payment status follow-up with the LTA travel agency; monitor payments and maintain weekly contact with the agency representative.  
• Keep the payment status table updated and inform when there is a significant increase in the pending payments.  
• Follow up open claim tables and send reminders to travelers for claim submission.  
• Assist with hotel reservations for visiting UN/UNDP officials. 
• Support on processing requests for visas for all UN travelers in coordination with the visa agency. 
• Arrangement for airport pick-up and support to expediting customs and immigration procedures, as necessary. 
• Support GBL/BBL arrangements in the Hub. 
• Preparation of routine correspondence, excel tables, and reports. 
• Extracting, inputting, copying, and filing data from various sources. 
• Support liaising with service providers (hotels, restaurants, etc.) to identify the most convenient and cost-effective options for workshop/conference/meeting locations and functions. 
• Provide on-site support during events when needed. 
• Informing Plaza reception on expected guests. 
• Other required support to the work of the IRH Travel and Events Unit. 

Required Skills and Experience

 Education: 

• Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher); 
• Be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent). 
• Have graduated with a university degree in fields such as Tourism/Hotel management and/or travel desirable related fields, and, if selected, must start the internship within one year of graduation. 
• Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.

Experience: 

• Previous related work experience in a national or an international entity would be an asset but not required. 
• Experience in Travel agency/Hotel management is an asset but not required. 

Language skills:

• Proficiency in written and spoken English;  
• Turkish or Russian language knowledge is an asset. 

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25863

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