JOB DESCRIPTION

OBJECTIVE OF THE OFFICE/DEPARTMENT

This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

Contractual Agreement:

Non-Staff – International PAHO Consultant

Job Posting:

September 12, 2025

Closing Date:

September 22, 2025, 11:59 PM Eastern Time

Primary Location:

Off Site

Organization:

DHE Social and Environmental Determinants for Health Equity

Schedule:

Full time

PURPOSE OF CONSULTANCY

Summary of Responsibilities
Overall, the Program Project Officer Consultant will provide time-bound and product-based programmatic and financial support to ensure the effective implementation, monitoring, and reporting of grants and projects managed by the Unit. The consultant will ensure timely delivery within scope, budget, and quality standards, as well as contribute to improving the effectiveness of project delivery by developing technical inputs, templates, and reports

DESCRIPTION OF DUTIES:

Deliverables/Expected Products

Financial Analysis Reports

• Prepare and submit weekly and monthly reports analyzing grant expenditures and tracking budget performance against planned allocations.

Grant Implementation and document preparation

• Develop documents and timelines to support the implementation and reporting of grants, ensuring alignment with donor and organizational requirements.

Performance Measurement Assessment (PMA) Contributions

• Support the compilation of inputs from EG for PMA processes and draft summary reports to contribute to entity and OCM, OPT and P/S reports.

Briefing notes, technical presentations, and donor-related materials.

• Support the development of briefing notes, technical presentations, and donor-facing materials to support advocacy, reporting, and stakeholder engagement.

Coordination meetings support

• Record and distribute meeting minutes and maintain follow-up trackers to ensure accountability and progress on action items from Unit and thematic areas coordination meetings.

Workplan Tracking Tools

• Regularly update and refine tracking tools for the Unit’s Biennial Work Plan (BWP) and Bi-annual Work Plan (Plan de Trabajo Semestral – PTS) activities to help monitor progress and deadlines.

Final Report: Summary and Recommendations

• Compile a comprehensive final report summarizing support provided throughout the period, including actionable recommendations for enhancing coordination and operational efficiency.

Product/Deliverables/Deadline/Compensation

Product 1: 15 November 2025 – $7,364

Report including the following details:

• Map the unit’s funding structure and ensure financial planning for all staff posts, including tracking funding sources, reporting deadlines, and expiration dates.
• Summary of weekly Financial Analysis Reports
• Minutes from unit’s meetings.
• Update Workplan Tracking Tool with the advances of the unit.

Product 2: 10 January 2026 – $9,731

Report including the following details:

• Financial Analysis Reports
• List of Briefing notes, technical presentations, and donor-related materials.
• Minutes from unit’s meetings.
• Update Workplan Tracking Tool with the advances of the unit
• Written inputs for Biennial Work Plan (BWP) and Bi-annual Work Plan 2026

Product 3: 20 February 2026 – $7,364

Report including the following details:

• Financial Analysis Reports
• Inputs to support to ensure full implementation of funds
• Grant Implementation and donor report draft document preparation for grants reporting in early 2026
• Performance Measurement Assessment (PMA) Contributions
• Minutes from unit’s meeting
• Update Workplan Tracking Tools with the advances of the unit

Product 4: 25 March 2026 – $6,049

Report including the following details:

• Financial Analysis Reports
• Briefing notes, technical presentations, and donor-related materials.
• Workplan Tracking Tools

Product 5: 30 April 2026 – $6,838

Report including the following details:

• Financial Analysis Reports
• Briefing notes, technical presentations, and donor-related materials.
• Workplan Tracking Tools
• Support to Biennial Work Plan (BWP) and Bi-annual Work Plan 2026

TOTAL

$37,346

REQUIRED QUALIFICATIONS

Education/Experience

• Essential: A bachelor’s degree in health or social science related to the functions of the post, from a recognized university.
• Essential: Nine years of combined national and international experience in the fields of health planning, project management, monitoring and evaluation, including experience in strategy formulation and strategic resource allocation.

Technical Expertise

• Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development.
• Theoretical and practical knowledge of international technical cooperation, with emphasis on the negotiation and management of international cooperation programs and projects.
• Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendations on key technical issues.
• Ability to integrate managerial and technical inputs into recommendations for decision-making processes; ability to manage multiple issues and tasks in a complex organizational environment.
• Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes.
• Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

PAHO Competencies:

Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.

• Teamwork: Collaborate and cooperate with others. Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.
• Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity – Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge – Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
• Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn – Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
• Producing Results: Deliver quality results/Take responsibility – Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
• Moving forward in a changing environment: Propose change/Adapt to change – Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Languages

Very good knowledge of Spanish or English with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

Remuneration

$37,346

Duration:

6 October 2025 to 6 May 2026

Location

Location: Off-site

ADDITIONAL INFORMATION

• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Successful candidates will be placed on the roster and subsequently may be selected for consultancy assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection for a consultant contract. There is no commitment on either side.
• Only candidates under serious consideration will be contacted.
• All applicants are required to complete an on-line profile to be considered for this consultancy. For assessment of your application, please ensure that your profile in the PAHO Career page is updated; all experience records are entered with elaboration on tasks performed at the time. Kindly note that CV/PHFs inserted via LinkedIn are no accessible.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. PAHO/WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to PAHO/WHO Regulations, and e-Manual.
• For information on PAHO please visit: http://www.paho.org
• PAHO/WHO is committed to providing a respectful and supportive workplace for all personnel .
• PAHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.
• PAHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.
• PAHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoings will be terminated and may also face criminal prosecution.
• PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between PAHO and the Consultant.
• PAHO/WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by PAHO/WHO.

Level of Education: Master”s Degree (preferred for health positions)

Work Hours: 8

Experience in Months: 24 (health sector experience preferred)

Health Focus: PAHO works to improve health outcomes across the Americas