JOB DESCRIPTION

Key Responsibilities

Tasks to be performed under this contract

Lead the Planning and Inception Process: Engage with key stakeholders and develop a detailed work plan and methodology for the assignment

Conduct Comprehensive DRM Stocktaking: Review existing DRM structures, policies, frameworks, and initiatives at national and state levels and produce a stocktaking report.

Design and Develop Tailored Training Materials: Develop curriculum, participant manuals, facilitator guides, and presentations for effective delivery

Facilitate Capacity-Building Training Workshops: Organize and deliver participatory training for national and state DRM Council members.

Support Development of Emergency Preparedness and Response Plans: Guide DRM Councils in drafting practical, context-specific preparedness and response plans.

Document and Report Progress and Results: Prepare and submit an progress reports and final report.

Ensure Knowledge Transfer and Institutional Sustainability: Handover all training materials, plans, and related documents in editable formats to MHADM

IOM Roles/Obligation

Provide Strategic Oversight and Guidance; Ensure the assignment aligns with the broader objectives of ECRP II

Facilitate Coordination and Stakeholder Engagement: Support the consultant in engaging with relevant stakeholders.

Provide Access to Relevant Documentation and Data: Share existing reports, DRM plans, policy documents, and other relevant documents

Support Logistical Arrangements: Assist in arranging venues, mobilizing participants, and organizing logistics for capacity-building workshops including travel and field visits where possible.

Monitor Progress and Quality Assurance: Review and provide timely feedback on deliverables.

Facilitate Institutional Ownership and Sustainability: Ensure that DRM Councils and relevant institutions understand and adopt the tools, plans, and training materials developed.

PMU Roles/Obligations

Support IOM in mobilization of relevant government stakeholders.

Facilitate engagement of National and state governments – ensuring that they participate in the DRM activities.

Ensure the quality of respective deliverables, reports, and feedback

Performance indicators for the evaluation of results

Deliverables

The consultant will be responsible for producing the following deliverables:

The consultant will be responsible for producing the following deliverables:

1. Inception Report
   • Summary of understanding of the assignment, methodology, detailed work plan, timelines, and proposed tools.
   • Documentation of the inception meeting with ECRP II Project Management Unit, MHADM, including agreed objectives, deliverables, and expectations.
2. DRM Stocktaking Report
   • Comprehensive assessment of existing national and state DRM structures, institutional capacities, coordination mechanisms, early warning systems, and ongoing initiatives.
   • Identification of capacity gaps, challenges, and opportunities for system strengthening.
   • Practical recommendations to inform capacity-building activities and preparedness plan development.
3. Training Curriculum and Materials
   • Tailored capacity-building curriculum aligned with South Sudan’s DRM context and stocktaking findings.
   • Participant manuals, facilitator guides, PowerPoint presentations, and case studies for delivery during the training sessions.
   • Soft copies of all materials for institutional archiving and future use.
4. Capacity-Building Training Workshops Conducted
   • Facilitation of participatory training workshops for national and for state DRM Councils.
   • Attendance sheets, pre-and post-training evaluation summaries, and brief training reports for each session.
5. Emergency Preparedness and Response Plans
   • Context-specific preparedness and response plans developed with DRM Councils at national and state levels.
   • Plans aligned with identified risks, capacities, South Sudan’s DRM policy framework, and the Sendai Framework.
6. Progress Reports
   • Brief reports summarizing activities completed, emerging findings, challenges faced and proposed next steps.
7. Final Assignment Report
   • Comprehensive capacity building and stocktaking report.
   • Submission of all relevant annexes, including workshop attendance sheets, evaluation summaries, and photos for documentation.
8. Handover Package
   • Delivery of all training materials, reports, plans, and relevant documents in both editable and PDF formats for institutional sustainability

Timeline:

The consultancy is expected to be completed within 3 months, with the following timeline:

#Key Activity Deliverables Timeline/# days Payment Schedule iInception meetingInception report ii

National and State DRM stocktaking.

i. Comprehensive assessment of existing national and state DRM structures, institutional capacities, coordination mechanisms, early warning systems, and ongoing initiatives.

ii. Identification of capacity gaps, challenges, and opportunities for system strengthening.

iii. Practical recommendations to inform capacity-building activities and preparedness plan development.

National stocktaking report

State stocktaking report

20%iii

1. Development of capacity building training materials

Curriculum

Tailored manuals, facilitator’s guide, presentations

15%iv

Conduct national and state DRMCs capacity building workshops

One national and 4 state DRMCs workshops

25%vDevelop national and state emergence prepared and response plans One national and four emergence response plans 15%viFinalization and submission of the final report Final Report 25%

Total contractual period

3 months 100%

Required Qualifications

Education

• An advanced university degree (Master’s or higher) in Disaster Risk Management, Climate Change, Environmental Studies, Public Policy, Development Studies, Humanitarian Affairs, or a related field.

Experience

Minimum of 7–10 years of professional experience in:

• Disaster risk management and community-based disaster risk management; emergency preparedness, and response planning.
• Institutional capacity building and training for government or humanitarian actors, preferably in fragile or post-conflict contexts.
• Developing and facilitating participatory training programs using adult learning methodologies.
• Demonstrated experience in:
  • Conducting DRM or resilience assessments/stocktaking exercises with government stakeholders.
  • Supporting the development of DRM national strategies, policies, or preparedness and response plans.
  • Working with government institutions at national and sub-national levels.
  • Previous work experience in South Sudan or similar fragile contexts in Sub-Saharan Africa is highly desirable

Languages

• Thorogh knowlegde of the English Language

Travel required

• Juba, South Sudna and 4 states of Unity, Upper Nile, Jonglei and Greater Pibor Administrative Area

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
3. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies