Programme Management Officer, P-3

Programme Management Officer, P-3

UNDRR – United Nations Office for Disaster Risk Reduction

Brussels, Belgium

Org. Setting and Reporting

Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 160 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyzes action and increases global awareness to reduce disaster risk working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community. This project position is located in the UNDRR Regional Office for Europe and Central Asia in Brussels. The incumbent reports to the Chief of the Regional Office and primarily coordinates the implementation of the AICS supported project “Strengthening Transboundary Collaboration and Capacities on Disaster Risk Reduction and Early Warning Systems in the Western Balkans”.

Responsibilities

Under the direction and supervision of the Chief and deputy chief of the Regional Office, and within delegated authority, the Programme Officer will be responsible for the following duties:

• Participates in the development, implementation and evaluation of assigned programmes/projects, led by UNDRR in Europe and Central Asia; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions. In particular, the incumbent will lead and coordinate activities related to the project implementation funded by AICS Albania and targeting Albania, North Macedonia and Serbia.
• Liaises with project technical focal points (identified by relevant departments) to ensure projects are implemented according to UNDRR technical standards and guidelines.
• Oversees consulting assignments, in collaboration with counterparts from beneficiary countries, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the beneficiaries will use to manage the change.
• Researches, analyzes and presents information gathered from diverse sources.
• Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
• Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, talking points, inputs to publications, etc.
• Coordinates recruitments, management and interactions with experts and consultants hired in the context of the project.
• Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities overseeing the production of materials for print/electronic/voice/visual media to support the visibility of UNDRR initiatives around local level resilience, building the resilience of SME’s, risk knowledge data and Early Warning Systems.
• Participates in or lead project missions at regional, national and sub-national levels, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
• Coordinates activities related to planning, budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports ( work programme, programme budget, activity reports, etc.).
• Monitors and reports on progress in implementing project activities and achieving the targets set.
• Performs other duties as required.

Competencies

Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in political science, international relations, public/business administration, management, sustainable development, economics or a related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in project or programme management, administration, partnerships building, public information, communication, advocacy campaigns or related area is required. At least two (2) years of experience in disaster risk reduction is required. At least one (1) year of experience in program management within the United Nations System or similar international organization is required. Experience in management and coordination of regional partnerships is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is desirable.

Apply NowDeadline 15 August